Present: Bill Hamm, Don Dohrwardt, Chris Kunstmann, Bruce Laabs, Larry Palm, Joe Short, and Larry Waskiewicz. Also present: Steve Bruskiewicz, Nancy Washburn, Mark Jaeger, Village Marshal Mike Davel, Director of Public Works Allen Neumann, and Clerk-Treasurer Jo Ann Wagner.

The public hearing on the proposed rezoning of the property north of the proposed Martin Avenue and west of North Milwaukee Street from A-1 (Agriculture) to Rs-1 (Single Family Residential), Rd-1 (Two-Family Residential), and Rm-1 (Multi-Family) was called to order at 7:00 p.m. No comments were received.

The public hearing adjourned and the regular village board meeting was called to order at 7:02 p.m.

Waskiewicz noted that the two motions forming the ad hoc committee for Celebrate Fredonia and discussing appointment of members to the committee only indicated that members from nonprofit organizations would be included. He stated that this should include nonprofit and not for profit organizations. Kunstmann stated that he made the motions and they were recorded accurately. A MOTION was made by Palm, seconded by Laabs, to approve the minutes of the January 19, 2006 village board meeting as presented. Motion carried with Waskiewicz opposed.

The bills as presented were reviewed. Laabs questioned the purchase of materials for the police department evidence room. Hamm explained that a department manager may approve up to a $2,500 purchase if it was in the budget. If not in the budget, approval needs to be obtained from the village board before an item is purchased. With the additional list presented, the general fund, water and sewer bills were approved for payment on a MOTION by Short, seconded by Kunstmann, and carried with Laabs abstaining.

Hamm read a card received from Rosemary School thanking the village board for their service to their community.

Change to Celebrate Fredonia Committee: A MOTION was made by Waskiewicz, seconded by Kunstmann, to reconsider the two motions made at the previous meeting - one creating the ad hoc committee for Celebrate Fredonia and the other discussing appointment of members to the committee. Motion carried.

A MOTION was made by Waskiewicz, seconded by Palm, to create an ad hoc committee consisting of representatives from local nonprofit and not for profit organizations to work under the guidance of the Parks Committee to organize Celebrate Fredonia. Motion carried with Short abstaining.

A MOTION was made by Waskiewicz, seconded by Palm, that members to be appointed to the ad hoc Celebrate Fredonia committee be from local nonprofit and not for profit organizations. Motion carried with Short abstaining.

SIDEWALK INSPECTION: Palm questioned if tree limbs and shrubs encroaching on sidewalks are also inspected with the sidewalk inspection. Neumann stated that it is part of the sidewalk inspection.

Hamm stated that the rezoning falls within village guidelines and has been recommended by the Plan Commission. However, the village’s Comprehensive Plan needs to be amended before this rezoning can be approved. Discussion followed on environmental corridor and if the proposed lots conform to it. Neumann stated that the definition talks about single ownership. The lot and outlot goes together and meets the definition. One lot can’t be sold without the associated outlot. Bruskiewicz explained that current platting law considers the lot and outlot to be one lot. However, it cannot be one parcel because there is a stream running through the property. The parcels will be combined for perpetuity. Waskiewicz noted that recent changes to state regulations requires a lot line through a navigable body of water. This is a new ruling that may require the village to change our ordinance. A MOTION was made by Waskiewicz, seconded by Kunstmann, to request the Plan Commission to review the definition of environmental corridor and recommend any changes to the village board. Motion carried. The rezoning of Village Green South was tabled until the next meeting on a MOTION by Hamm, seconded by Waskiewicz, and carried.

The preliminary plat for Village Green South was tabled on a MOTION by Waskiewicz, seconded by Kunstmann, and carried.

Nancy Washburn stated that she is interested in the Memorandum of Understanding with the state and asked if this agenda item could be addressed at this time. Hamm stated that if there were no objections from the board, they would move to agenda item 12B.

Neumann stated that one Transportation Impact Analysis was completed for Village Green and Cobblestone Village. Because it was submitted as one analysis, the state issues one permit. However, the two developments are progressing with different timetables. This Memorandum of Understanding allows the Department of Transportation to issue two separate permits – one for Village Green and one for Cobblestone Village. The agreement was drafted by the D. O. T. and has been approved by Village Green and Cobblestone Village. Hamm questioned some of the offsite upgrades that were being requested and if other communities are also being requested to make these offsite upgrades. Washburn stated that this is also happening in other communities. Kunstmann questioned what the requirements are for the road improvements. Neumann read the September 1, 2005 letter from the D.O.T., which allows the intersection of Hwy. 57 and Martin Drive to operate with full movement for both the east and west approaches under two-way stop conditions for Martin Drive at this time. The intersection will be monitored for operational deficiencies or safety issues. If a problem arises, the appropriate remedy will be determined at that time. Portions of the March 7, 2005 letter were read describing the needed improvements. A MOTION was made by Short, seconded by Dohrwardt, to approve the Memorandum of Understanding between the Village of Fredonia and the Wisconsin Department of Transportation as presented. Motion carried with Kunstmann abstaining.

Kunstmann reported that the committee reviewed the tree lighting ceremony and discussed changes for next year. One area of concern was the tree lights were not always lit. The breakers may need to be changed. A tree-decorating contest was also suggested. The committee suggested that the village crew add the lights to the trees, and check them daily. The police officers should check the lights and trees at night and report any lights out to the village crew. Tree lighting will again be held in 2006 the Sunday after Thanksgiving at 6:00 p.m. The committee also discussed the Forest Glen park (which needs to be rezoned), the Marie Krause soccer fields, the purchase of a play structure for Stoney Creek Park (this could possibly be purchased one section at a time over a three year period) that would replace the slide, and replacing the backstop and first base fencing at Oak Park.

A MOTION was made by Palm, seconded by Laabs, to accept the volunteers to the Celebrate Fredonia Committee as submitted, namely

with additional volunteers to be added in the future if additional names are submitted from nonprofit/not for profit organizations. Waskiewicz noted that the committee will need to appoint a chairperson that will communicate with the Parks Committee. Hamm amended the motion to also appoint Larry Waskiewicz to the Celebrate Fredonia Committee. This was seconded by Short. Motion to amend the motion was approved with Waskiewicz and Kunstmann voting nay. A vote was then taken on the committee appointments with the motion approved. Waskiewicz questioned how this information would be communicated to the committee members and when the first meeting would be held. Hamm stated that the chairperson of the Parks Committee should call the first meeting to get the committee organized and have the committee appoint a chairperson. Dohrwardt stated that he would like to see the minutes from these meetings.

Laabs reported that Fire Chief Brian Schommer gave the committee an update on the fire department. The location of the proposed new fire department was discussed. The committee will also ask the Plan Commission to review maintenance on new roads in the village and if the heavy equipment used in construction is damaging the residential streets. It was suggested that equipment for Village Green access the proposed subdivision from Willow Valley Road instead of through the existing subdivision. Safe "retention ponds" were also discussed and what changes would be needed to ensure their safety. The mission statement for the Public Safety Committee was also discussed. Fire Department membership is up, the new truck has already responded to four or five calls, the probationary period for the IV Tech program is over May 1, 2006 and ambulance personnel will be able to cover all hours.

Laabs stated that he has discussed the computer software with Marshal Davel and now understands why it is necessary. It currently is not easy to access records. The village board had discussed using the Ozaukee County System and this has been discussed with Duane from the county. It looks good and we should be licensed through them. The county will run some tests to see if we will be able to access their system. Davel stated that the county has been looking for a test site. This will build our database along with their system. If we are able to use the county system, it should provide all the capabilities the department needs. The record system for Fredonia would start with 2006. Waskiewicz stated that if the process to implement the system is prolonged, the village board should be notified so they can revisit the issue. Discussion followed on the police department computer. Davel noted that it has a great deal of usable memory available and has Internet access.

Village Marshal Mike Davel presented a report on the operations of the police department for 2005, including personnel, training, equipment, and number of incidents. Major accomplishments include updating ordinance schedule, revising/updating policies, installing a mobile data terminal in one squad, entry into the Mid-Moraine Municipal Court system and adopting a new truancy ordinance. Initiatives for 2006 include appointment of evidence custodian, inventory of evidence, construction of evidence room, purchase of digital camera and a part-time school liaison officer. Other initiatives include a full time/part time office by December 2006, a reserve program in fall 2006, a citizen academy in fall of 2006 and a computer program upgrade. Waskiewicz commended Davel on the report.

The report from the Director of Public Works was reviewed. Neumann stated that a meeting has been set with the Wisconsin Department of Natural Resources, village engineers and the Army Corp of Engineers regarding the extension of Martin Drive. This meeting will be held February 21^st at 10:00 a.m. at the village hall. Neumann also reported that $62,500 has been received in grant money for the bike path, bringing the total to $100,000.

Neumann explained that the original developer’s agreement for Stoney Creek Meadow included some dollar amounts for improvements, and percentages allocated to the village, C-CAP, and the developer. The storm water improvements have been completed at a cost of $48,151. Of this, $22,412.04 is C-CAP’s expense, $21,470 is the developer’s expense and $4,268.96 is village expense. The project cost for the Wheeler Street watermain is estimated at $63,000. Of this the developer is responsible for $20,790. The developer has also incurred additional expenses in the storm water system at Wheeler Street and Stoney Creek Lane estimated at $20,000. The village portion of this amount is $2,500. C-CAP has already paid the village $38,000 for the offsite storm water system. Therefore, the village owes the developer $22,412.04, $4,268.96 and $2,500 totaling $29,181. The village has incurred expenses of $20,790 for watermain on behalf of the developer. Therefore, the developer is due $8,391 (29,181 minus 20,790) from the Village of Fredonia. In addition, $15,587.96 of the $38,000 paid by C-CAP should be refunded to C-CAP. A MOTION was made by Dohrwardt, seconded by Short, to accept the addendum to the Subdivider’s Agreement for Stoney Creek Meadows Subdivision drafted January 19, 2006 and issue the check to Lundman Development in the amount of $8,391 and issue the check to C-CAP in the amount of $15,587.96. Waskiewicz requested an extension to the next board meeting to allow more time to digest all the information. A vote was taken on the motion with Dohrwardt and Short voting aye, and Laabs, Palm, Waskiewicz, Kunstmann, and Hamm voting nay. Motion failed. A MOTION was made by Short, seconded by Kunstmann, to add the Addendum to the Subdivider’s Agreement for Stoney Creek Meadows Subdivision to the next village board agenda. Motion carried.

A MOTION was made by Waskiewicz, seconded by Palm, to approve registration of $115, two nights lodging, meals and use of village vehicle if available (and if vehicle not available, mileage) for the Director of Public Works to attend the Wisconsin Rural Water Association Conference March 29 – 31. Motion carried.

Neumann stated he has provided copies of the well site studies to both developers. The village now needs to move forward with soil borings. Although the village had access agreements for the seismic work, the borings will require restoration work and will need new access agreements. He has four bids from a Brookfield project and has contacted the low bidder who will hold the same price for the Village of Fredonia. Neumann stated that Aquifer Science has worked with the low bidder and is pleased with their work. Discussion followed on bid requirements and what constitutes a public works project. This item will be placed on the next village board agenda.

Neumann reported that the village has received notice of approval of our Tree City USA application. The banquet is held in Madison and the village can have up to three representatives. Neumann stated that he is planning to attend. He will check with other Tree Board members to see if any of them want to attend.

Approval was given for the Clerk-Treasurer to attend the February 8, 2006 WMCA District V meeting with registration, meals and mileage on a MOTION by Waskiewicz, seconded by Short, and carried.

The meeting adjourned at 9:55 p.m. on a MOTION by Short, seconded by Palm, and carried.