Members Present: Bill Hamm, Don Dohrwardt, Chris Kunstmann, Joe Short, and Larry Waskiewicz. Staff members present: Fire Chief Brian Schommer, Village Marshal Mike Davel, Director of Public Works Allen Neumann, and Clerk-Treasurer Jo Ann Wagner. Also present: Bob Rathsack, Jessica and David Spitzer, Frederic Buchholtz, and Mark Jaeger.

The public hearing on the proposed rezoning of the area north of Wenzel Avenue and west of Oak Park from A-1 Agriculture to Rs-2 Single Family and P-1 Park was called to order at 7:00 p.m. Neumann explained that the portion that will be rezoned P-1 will be used as a parking lot for the soccer fields. He stated that the Plan Commission felt the highest and best use for the other property north of Wenzel Avenue would be residential. A small portion of the area will be used as road right of way. No other comments were received.

The public hearing was closed and the regular village board meeting was called to order at 7:05 p.m. by President Hamm.

The minutes of the November 17, 2005 village board meeting were approved as presented on a MOTION by Short, seconded by Dohrwardt, and carried unanimously.

With the additional list presented, the General Fund, Water and Sewer bills were approved for payment on a MOTION by Dohrwardt, seconded by Kunstmann, and carried with Hamm abstaining.

A MOTION was made by Dohrwardt, seconded by Waskiewicz, to approve the Class B beer and liquor license for Frederic Buchholtz, effective when the next regular license becomes available. This motion was then amended to approve the Class B beer and liquor license for Frederic Buchholtz effective March 1, 2006 contingent upon the surrender of the Class B beer and liquor license by Germaine Umhoefer. Motion carried.

David and Jessica Spitzer, residents at 423 Fredonia Avenue, stated they received a letter regarding the rocks and vegetation on their property. They have removed the rocks from along the street and gardens, but do not want to move the plants at this time because of the weather. Wagner stated that she spoke with Jessica after the letter was sent and told her that it would be okay to move the plants between the curb and sidewalk in spring when weather permitted. Jessica stated that she is still concerned that she will come home and her plants will be gone. She stated that no one contacted her five years ago when she started the garden and felt she should have been contacted if she was violating an ordinance. David stated that they take their garbage out every Thursday and try to keep it off to the side. Jessica noted that they try to maintain the garden but this year because of two deaths in the family and a new job, a few weeds did grow in the garden. David noted that they have on occasion had to complain to the police department about damage that was done to their garden. He questioned why nothing was said at that time if their garden was not compliant with village ordinance. Hamm stated that the his main concern is the plants along the sidewalk. Jessica stated that they will remove the plants from the area between the sidewalk and curb and one foot back from the sidewalk when weather permits in spring. They will plant grass in this area. This item will be added to the next agenda.

Rathsack noted that he is representing the Lions Club and requested permission to speak on Agenda item 9.

Neumann stated that three of the four parcels needed have been acquired. The fourth parcel will be dedicated for street purposes when the Village Green South plat is approved. There were some minor technical problems with the plat as it was submitted to the Plan Commission. Neumann stated that we should continue to work with Regency Hills on the road right of way acquisition. It was questioned if the relocation process would need to be started again or if this would be a disclosure item when the property was sold. This item will be discussed again next month.

Davel stated that the Mid-Moraine Municipal Court Administrative Committee approved the Village of Fredonia joining the Mid-Moraine Municipal Court system. The start up cost is $819.95, which can be spread over three years. The operating cost is about $10,000 per year. These costs will come out of the $18 per municipal citation that is kept by the court system. Court will be held in Port Washington on the same day as the City of Port Washington holds their court. Davel proposed that the village join the court system effective January 1, 2006. The first court date would be in February 2006. A MOTION was made by Dohrwardt, seconded by Waskiewicz, to join the Mid-Moraine Municipal Court system effective January 1, 2006, by approving the Tenth-Amended Agreement for the Operation of the Mid-Moraine Municipal Court contingent upon concurrence of the village attorney. Motion carried unanimously.

Ordinance No. 2005-18 Authorizing Participation in the Mid-Moraine Municipal Court System A MOTION was made by Waskiewicz, seconded by Short, to approve Ordinance No. 2005-18 adopting the Mid-Moraine Municipal Court System as the Municipal Court System for the Village of Fredonia effective January 1, 2006. Motion carried unanimously.

Davel presented a revised bond schedule. Most juvenile citations are $84.75 for the first offense and most adult citations are $166 for the first offense. A MOTION was made by Short, seconded by Dohrwardt, to adopt Resolution No. 2005-P revising the bond schedule for the Village of Fredonia. Motion carried unanimously.

Davel explained that this ordinance allows the officers to cite the child, rather than the parent for any truancy violations. The school district administrator and high school principal support this change. A MOTION was made by Waskiewicz, seconded by Kunstmann, to adopt Ordinance No. 2005-17 repealing and re-creating Section 11-2-10 of the Village of Fredonia Code of Ordinances prohibiting truancy. Motion carried.

A MOTION was made by Dohrwardt, seconded by Short, to remove the assessors contract from the table. Motion carried. The changes requested by the village have been added to the assessors contract including extending the contract one additional year at the same price, eliminating the cost for any additional houses, and allowing the village to cancel the contract with 60 days notice. A MOTION was made by Dohrwardt, seconded by Waskiewicz, to approve the three year contract at $5,700 per year with Grota Appraisals to be signed by the village president and two most senior trustees. Motion carried unanimously.

Fire Chief Brian Schommer stated that they have received an offer of $18,500 for the rescue truck from the Viola Fire Department. He has talked to two sales people who felt this was a fair price for the truck. The new truck should be here in two weeks. A MOTION was made by Waskiewicz to accept the offer of $18,500 for the rescue truck with pick up of the vehicle after the new rescue truck. is delivered. Schommer stated that he would like the old truck out of here a week before the new truck arrives, otherwise they will need to store the truck somewhere. He stated that this will not affect our ability to serve the community. The new rescue truck will be delivered December 22 and will be up and running when everyone is trained. Waskiewicz amended his motion to approve the sale of the fire truck for $18,500 to the Viola Fire Department and take delivery of the new rescue truck around next weekend, with the new truck to be in service by January 6^th and if not, to update the village board at their January 5, 2006 meeting. Schommer stated that he is not comfortable with a specific date for putting the new truck in service, as this will depend on when training is complete. With the holidays, he does not feel the training will be complete by January 6, 2006. Short seconded the motion. Waskiewicz expressed concern over the village not having a rescue truck for over three weeks, and questioned how the residents will be protected. Schommer stated that some of the EMS equipment and Jaws will be moved to the back of the grass rig and some will be moved to the other engine. The number of vehicles responding will be the same. Schommer did not know how long it will take to train as the new truck has a number of different systems. He needs to be sure that all personnel are fully trained before the truck is put into service. A vote was taken with Short, Waskiewicz, and Hamm voting aye and Dohrwardt and Kunstmann voting nay. Hamm reiterated that if personnel are not trained by January 6, Schommer should come to the January 5 board meeting to report.

Kunstmann reported that the Parks Committee met with representatives from the Lions Club, Fredonia Fire Fighter and EMS Association, Northern Ozaukee Women’s Group and discussed Celebrate Fredonia. All present agreed that no one organization had the people power to control the total event. After lengthy discussion the Parks Committee recommended that an ad hoc committee be created under the guidance of the Parks Committee to organize Celebrate Fredonia. This committee should have representation from the Lions Club, Fredonia Fire Fighter and EMS Association, Parks Committee, and any other non-profit organizations that may be interested. Rathsack stated that the Lions Club has discussed this recommendation and very much want the event to continue and to grow. However, they feel an ad hoc committee just adds another layer of government. Their suggestion is a committee that is comprised of a member of the Parks Committee, a Lions Club member, a Fredonia Fire Fighter and EMS member, a member from the Police Department and a member from the Garden Club. They feel this would keep the lines of communication open without adding another layer of government. The committee would then function as the Celebrate Fredonia Committee. Dohrwardt questioned if the committee would be autonomous. Rathsack stated that it would be. He added that the village asked the Lion’s Club to take over the event in the past. Waskiewicz stated that the event has been run by various organizations within the village but there has been no one ultimate authority. He questioned how a good working group could be created. That is why the Parks Committee recommended a committee under the Parks Committee. Rathsack reiterated that the Lion’s Club wants a separate body for Celebrate Fredonia. Kunstmann stated that the Parks Committee felt the village should still be involved and suggested a separate committee for Celebrate Fredonia that would report to the committee or village board. He questioned who would motivate a committee that has no connection to the village. Rathsack stated that the Lion’s Club has been "motivated" in the past in organizing the event. He questioned why the village has made a 180-degree turn – they asked the Lions Club for help. The Lions Club took over the event at the park. Now, the village wants to be in charge of the event. Rathsack stated that he did not know there was any animosity between groups until after the event. He thought everyone got along. If the village is saying that the event is not run well, that will not set well with the Lions Club. Waskiewicz stated that they did not imply that the Lions Club did a bad job, but questioned how to get everyone involved to resolve disputes. He noted that everyone did a great job but questioned who would manage the entity. How will we all work together? Waskiewicz stated that the committee has recommended that if the event is relinquished to non-profit organizations that the celebration be renamed. Kunstmann noted that neither the Lions Club or the Fredonia Fire Fighter and EMS Association wanted to run the entire event. Rathsack stated that the Lions Club will not "drop the ball". They think this is a good thing for our community. Although they make more money, with less work, doing a chicken fry, the Lions Club wants Celebrate Fredonia to continue. They are running short of manpower and can’t handle it by themselves. Dohrwardt questioned if some of the smaller groups would help with set up, take down, and clean up, if that would help. It has also been suggested that a $50 fee be charged to any organization participating in Celebrate Fredonia unless they help with set up, take down, and clean up. Rathsack stated that the Lions Club cannot be the physical component. It takes lots of work and they do not have the manpower. He felt it would be more effective if the groups’ work out an agreement instead of one group telling the other groups what they want. If a separate committee were established, that committee would take ownership. The committee would be responsible for the event. They would elect their own chairperson, who would be responsible for the event. The committee could set up by-laws to organize themselves and resolve any problems. Rathsack stated that the Lions Club wants the village board’s blessing to set up a committee with a representative from each non-profit organization that wants to be involved, including the Parks Committee. They could report to the village board. Waskiewicz stated that the ultimate goal is to put on the celebration and work in partnership. This includes good communication. Rathsack stated that Celebrate Fredonia is a pleasant, family oriented event. He does not want that tainted because the groups can’t decide how it will happen. Dohrwardt stated that the event should not be viewed as a fundraiser, but as a picnic for the families of Fredonia. It is something that is done for the residents of Fredonia. More discussion followed on:

A MOTION was made by Hamm, seconded by Waskiewicz, to send a letter to all nonprofit groups suggesting that a committee be established to oversee the Celebrate Fredonia event, with a response requested from each group before the end of the first week of January. Motion carried with Short abstaining.

The Parks Committee also revised their mission statement and planned for the tree lighting ceremony.

Hamm reported that the Plan Commission approved a sign permit for CCS, tabled a request by Kids Port to "tarp" a sign, discussed if the village can require that signs be removed when a business leaves, tabled the rezoning of Village Green South to the next meeting, and discussed the county comprehensive plan and public participation plan. Dohrwardt noted that the village’s comprehensive plan would be updated and adopted with the adoption of the county plan. Hamm stated that some of the maps needed to be adjusted. Rathsack stated that although the state withdrew funds for the Smart Growth plan, the county has a contract with the state and will receive the grant funds.

Resolution No. 2005-O Adopting Public Participation Plan for Multi-Jurisdictional Comprehensive Plan for Ozaukee County A MOTION was made by Hamm, seconded by Dohrwardt, to adopt Resolution No. 2005-O adopting the public participation plan for the Multi-Jurisdictional Comprehensive Plan for Ozaukee County. Motion carried with Short opposed.

Ordinance No. 2005-19 Amending Recycling Ordinance to Allow Single Stream Recycling A MOTION was made by Waskiewicz, seconded by Kunstmann, to adopt Ordinance No. 2005-19 amending Section 8-3-11 of the Village of Fredonia Code of Ordinances to allow for single stream recycling. Motion carried.

The report from the Director of Public Works was reviewed. Neumann reported that the bids for the St. Rose Avenue reconstruction project were opened earlier today. Seven bids were received. A recommendation will be made at the next meeting. A few items needed clarification including the prevailing wage scale for 2005. If the contract needs to be awarded before the first of the year, a special board meeting will be held.

Waskiewicz reported that the Personnel Committee met on October 10 and moved the numbers for the wage matrix, discussed health insurance changes, employee staffing and the mission statement for the committee. They met again November 30^th to discuss employee staffing and on December 1 to review job descriptions. The Fire Chief has been asked to create job descriptions for the fire department / ambulance positions. Updates to the employee handbook were also discussed. All employee evaluations should be completed prior to December 12, 2005.

"Attendance at all training seminars upon Village Board approval." was added to the job description for Director of Public Works, Chief Operator – Wastewater Treatment Plant, Water Department Employee, Public Works Department Employee Grade 1 and Grade 2, Clerk-Treasurer, and Deputy Clerk-Treasurer, on a MOTION by Dohrwardt, seconded by Waskiewicz, and carried unanimously.

The report from the Clerk-Treasurer was reviewed.

The report on the operations of the Wastewater Treatment plant was reviewed. It was noted that Andy Helm passed two DNR exams taken in November and now has all the needed subclasses for the Fredonia Wastewater Treatment Plant. He is now an operator in training. After two years of experience, he will be fully certified for our Grade 2 plant. Waskiewicz congratulated Helm on a job well done.

An alternate bid was received for the St. Rose reconstruction project. This would allow the successful bidder to complete the project any time, instead of only when Rosemary School is not in session. This would decrease the bid price by $2,268.

Per Wisconsin Statutes 19.85 (1)(c) the village board convened into closed session to discuss possible employment and employee compensation on a MOTION by Waskiewicz, seconded by Kunstmann, and carried unanimously with a roll call vote.

Closed session adjourned and the village board reconvened into open session on a MOTION by Waskiewicz, seconded by Short, and carried unanimously with a roll call vote.

A MOTION was made by Short, seconded by Waskiewicz, to return to agenda item 13B regarding employee staffing. Motion carried.

A MOTION was made by Short, seconded by Dohrwardt, to authorize the Personnel Committee to approve the hiring of the next Public Works employee. This is a one time authorization. Motion carried.

Employee compensation was postponed to the next meeting.

The meeting adjourned at 11:15 p.m. on a MOTION by Short, seconded by Kunstmann, and carried.